Streamlining the BIA: 5 Tips for Making the Most of the BIA Interview

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We’re helping you streamline your BIA, cutting it down from 8 to 4 hours or less for each business unit and maximizing your BIA interview.

In last week’s post, I mentioned that we veteran BCM professionals will need to learn some new tricks in order to work effectively with members of the millennial generation. Specifically, I gave the example of the traditional business impact analysis (BIA) meeting as something that probably won’t work very well with colleagues and clients who are used to speedy and informal ways of doing things.

After finishing that post, it occurred to me that I had left readers hanging in terms of how exactly they might go about making their BIA meetings more efficient. In today’s article, I’m going to make that up to you by giving you my 5 Tips for Making the Most of the BIA Interview. These tips aren’t only relevant when working with millennials. These days, pressure for BIA professionals to be more efficient comes from across their organizations.

In days gone by, the BIA process would take anywhere from 6 to 8 hours for each business unit, from the pre-work and interview through the follow-up phase to the final approval of results. In today’s world, the entire BIA process better take from 3.5 to 4 hours or less for each business unit, from pre-work to final approval.

Needless to say, even as you are speeding things up, you’re still expected to cover all the important bases, doing as good or better a job as you did before. Nobody said it was going to be easy! But hopefully the tips below will make it easier for you.

And in the spirit of the subject, I’m going to try to keep things short and sweet.

Tip No. 1:  Stay focused

Keep your BIA to its primary purpose and objectives. The BIA is designed to identify the criticality of each business process and its associated requirements (systems, dependencies, etc.). Its purpose is not to design the recovery strategy or build the entire recovery plan. Less is more.

The questions you ask are key to accurate BIA results. Our BIA On-Demand tool will ensure you ask the right questions every time.

 

Tip No. 2: Use pre-work

Develop pre-work to capture the critical path information for each business unit so you can enter it into your BIA tool ahead of your interview with that unit. This will save time during the interview. Make your pre-work as concise and to the point as possible. Do not ask questions in your BIA that don’t pertain to its essential purpose. Pre-work should take no more than 30 minutes to complete.

Tip No. 3: Maximize the BIA interview

Create a plan for conducting the BIA interview in 2.5 hours or less. Budget your time something like this:

Topic Time Allowed
Introductions, study questions, etc. 5 minutes
Department overview

Days and hours of operations

Potential changes over the next 12 months

5 minutes
Individual business process overviews

Impacts: Assess dollar and non-dollar impacts of not performing the process over time

Systems, applications, other specialized equipment

Dependencies: Internal and external, manual workarounds and vital records

20 – 25 minutes per process

 

Tip No. 4: Send the BIA results right away

Send the results to the interviewees immediately so they can review and approve them. Discuss any questions or concerns with them and make adjustments as necessary. It should take less than 15 minutes for the participants to review the results.

Tip No. 5: Maximize use of the BIA data

Use the BIA data to plan recovery strategies and to help complete and/or update the business recovery plan. Develop a process to get the data exported to the plan.

These tips should help you streamline your process while still getting all the information you need to build your recovery plan. That’s an outcome that should please everyone, whether they’re a baby boomer, a millennial, or anything in between.

Do a Business Impact Analysis the easy way

You work hard to make your business a success—shouldn’t that include protecting your most critical assets? A BIA is the first step to ensuring that your business will continue to thrive in the event of disruptive external factors beyond your control.

We’d like to help you take this first step. The BIA On-Demand (BIAOD) tool makes it easy for you to pinpoint the most critical units of your business. Running in a secure portal, the tool walks you through a full evaluation of your business processes, including dollar and non-dollar impact as well as recovery time objectives. In the end, it automatically calculates the level of criticality of each unit you’ve chosen to evaluate and produces a detailed report of the results.

Visit our website to schedule a demo of how the BIA On-Demand tool works or to get in touch with questions. If you’re struggling with a BIA currently or want guidance through the process, we’re here to help.

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