--- title: "Minding the Store: Follow These BC Document Storage Tips to Improve Your Resilience" description: BC document accessibility is key to resilience. Follow these tips to ensure your recovery plans are always available, even during an outage. image: https://bcmmetrics.com/hubfs/What%20is%20Facility%20Mapping%20in%20Business%20Continuity.jpg --- [Skip to content](https://bcmmetrics.com/blog/business-continuity-document-storage-tips#main-content) SOLUTIONS [PRICING](https://bcmmetrics.com/pricing) USE CASES RESOURCES [ABOUT US](https://bcmmetrics.com/about-bcmmetrics) Flexible BCM software solutions [See all solutions →](https://bcmmetrics.com/business-continuity-solutions) [![Group 1171274363](https://bcmmetrics.com/hubfs/Group%201171274363.svg) **REGULATORY COMPLIANCE** A self-assessment tool to evaluate the level of compliance of your business continuity program](https://bcmmetrics.com/business-continuity-solutions/compliance-confidence) [![Frame 16367](https://bcmmetrics.com/hubfs/Frame%2016367.svg) **BUSINESS CONTINUITY PLANNING** A single platform where you can build and share business continuity plans (BCPS) across your entire team](https://bcmmetrics.com/business-continuity-solutions/bcm-planner) [![Frame 16365](https://bcmmetrics.com/hubfs/Frame%2016365.svg) **BUSINESS IMPACT ANALYSIS** An everyday business impact analysis (BIA) software to help you prepare and plan for anything](https://bcmmetrics.com/business-continuity-solutions/bia-on-demand) [![Group 1171274403](https://bcmmetrics.com/hubfs/Group%201171274403.svg) **FACILITIES MANAGEMENT** An intuitive icon-based mapping tool to better manage your facilities around the globe](https://bcmmetrics.com/business-continuity-solutions/bcm-one) [**INSURANCE** Identify critical systems and create streamlined response plans](https://bcmmetrics.com/industry/insurance) [**HEALTHCARE** Simplify compliance and risk assessments in one platform](https://bcmmetrics.com/industry/healthcare) [**FINANCE** Manage audits and meet standards with ease](https://bcmmetrics.com/industry/finance) [**![case-studies](https://bcmmetrics.com/hubfs/Website%20Images/Global/case-studies.svg) CASE STUDIES** Learn how others have redefined their BC management with BCMMetrics](https://bcmmetrics.com/business-continuity-case-studies) [**![case-studies](https://bcmmetrics.com/hubfs/Website%20Images/Global/resource-library.svg) RESOURCE LIBRARY** Access our collection of free downloadable resources](https://bcmmetrics.com/business-continuity-resources) [**![case-studies](https://bcmmetrics.com/hubfs/Website%20Images/Global/blog.svg) BLOG** Read along for expert BC advice from our senior consultants](https://bcmmetrics.com/blog) [LOG IN](https://app.bcmmetrics.com/Portal/login.aspx) [VIRTUAL TOUR](https://bcmmetrics.com/virtual-tour-form) [BOOK YOUR DEMO](https://bcmmetrics.com/demo) ![Mask group (7)](https://bcmmetrics.com/hubfs/Mask%20group%20(7).png) ![Mask group (6)](https://bcmmetrics.com/hubfs/Mask%20group%20(6).png) Business Continuity # Minding the Store: Follow These BC Document Storage Tips to Improve Your Resilience Richard Long Published on: March 20, 2025 ### Prepare For the Worst with the Best in the Business Experience capable, consistent, and easy-to-use business continuity management software. [BOOK YOUR DEMO](https://bcmmetrics.com/demo) The best recovery plans in the world would be of no use if the organization was unable to access them promptly during an outage. Following a few simple tips can ensure that your organization can get its hands on its recovery plans when it matters most.   \[Related on BCMMetrics: [The Write Stuff: How to Create and Maintain Business Continuity Documentation](https://bcmmetrics.com/blog/create-and-maintain-business-continuity-documentation)\]   ## The Importance of BC Document Accessibility Having an elegant business continuity (BC) document storage solution is certainly a very nice thing for any organization. It’s also far down the list of program elements a company should focus on when it comes to improving its resilience.  Many things are more important, including identifying your critical business processes, developing recovery strategies and plans, closing any gaps between the needs of the business and the capabilities of the IT department, and validating your plans through realistic exercises. That said, if your documents are to do their job, they need to be readily accessible, even during an outage. Make that: especially during an outage.  The inability of the intended users to access BC plans quickly is a sure-fire way to slow recovery and increase the impact of an event. Imagine a homeowner who buys a fire-escape ladder for every upstairs bedroom and then stores them in the garage. The organization that creates a set of recovery plans and puts them where no one can access them when it matters is doing much the same thing.   ## 7 Essential Tips for Storing BC Documents Here are a few tips to help you ensure you can access your recovery plans when you need them.   ### Store your plans somewhere where your IT team will not under any circumstances have to perform a recovery to make them available. If your IT team has to execute a recovery before you can begin getting the business back up, you are behind from the start. (A hard copy of your plan satisfies this need but can be vulnerable in other ways, such as in the event of a facility outage. Hard copies must also be re-printed when plans are updated.)   ### Store a copy of your plans in a location other than on your operational system. When will you really need your recovery plans? When your operational system goes down. So expecting people to access their plans through that system is a bad idea. This applies even to cloud-based solutions like Microsoft 365 or Google Drive, which could become inaccessible during a system outage.   ### Store a copy of your plans off-site. Store a copy of your plans in a place entirely separate from your location, physically and digitally. The storage site should be beyond the reach of any vicissitudes that might affect your facility and systems.   ### Make sure the people who need to use the plans have the credentials and knowledge required to locate and access them. Tightly controlling access is critical for network security but can pose issues in terms of people’s being able to swiftly access recovery documents during an event.   ### Organize your documents in a way that makes sense for your company. Your folder structure could be set up by function, location, or a combination of both.   ### Consider using a BC document storage solution. There are many excellent products available for storing and quickly accessing BC documents. [BCMMetrics](https://bcmmetrics.com/)’ [BCM One](https://bcmmetrics.com/business-continuity-solutions/bcm-one) provides secure, off-site, and accessible BC document storage independent of customers’ operational systems. It also allows customers to see their facilities on the map and access their stored documents by location with a few clicks.   ### Test your storage solution before you need it. However and wherever you store your recovery documents, test your setup before you need it to ensure that the right people can access the needed documents in a timely manner, even when your operational system is down and your facility inaccessible.   By following these tips, you can ensure that your recovery plans will be accessible when they matter most—during a disruption.   # Making Sure Your Plans Are Ready When You Need Them Business continuity documents are only as useful as they are accessible. If your recovery plans are locked away in a system that goes down with your operations, they won’t be able to fulfill their purpose. ## “A well-thought-out BC document storage strategy removes unnecessary obstacles to recovery. By ensuring your plans are available, no matter the circumstances, you put your organization in the best position to bounce back quickly.” Richard Long --- ![](https://bcmmetrics.com/hubfs/Richard_Long_headshot.png) #### Richard Long Richard Long is one of MHA’s practice team leaders for Technology and Disaster Recovery related engagements. He has been responsible for the successful execution of MHA business continuity and disaster recovery engagements in industries such as Energy & Utilities, Government Services, Healthcare, Insurance, Risk Management, Travel & Entertainment, Consumer Products, and Education. Prior to joining MHA, Richard held Senior IT Director positions at PetSmart (NASDAQ: PETM) and Avnet, Inc. (NYSE: AVT) and has been a senior leader across all disciplines of IT. He has successfully led international and domestic disaster recovery, technology assessment, crisis management and risk mitigation engagements. ## Other resources you might enjoy ![](https://bcmmetrics.com/hs-fs/hubfs/Site-Level%20Document%20Storage%20for%20BC%20Teams.png?height=245&name=Site-Level%20Document%20Storage%20for%20BC%20Teams.png) #### [Site-Level Document Storage for BC Teams](https://bcmmetrics.com/blog/site-level-document-storage-find-right-plan-fast) Michael Herrera [Read More](https://bcmmetrics.com/blog/site-level-document-storage-find-right-plan-fast) ![organize your bc data](https://bcmmetrics.com/hs-fs/hubfs/Blog%20images/November%20-%20December%202024/organize-your-bc-data.webp?height=245&name=organize-your-bc-data.webp) #### [Once Upon a Time: Organize Your BC Data So It Tells a Story](https://bcmmetrics.com/blog/organize-your-bc-data) Michael Herrera [Read More](https://bcmmetrics.com/blog/organize-your-bc-data) ![](https://bcmmetrics.com/hs-fs/hubfs/BIA%20Data%20Dictionary.png?height=245&name=BIA%20Data%20Dictionary.png) #### [BIA Data Dictionary: The Terms That Stop Stakeholder Disagreement](https://bcmmetrics.com/blog/bia-data-dictionary-terms-that-stop-stakeholder-disagreement) Michael Herrera [Read More](https://bcmmetrics.com/blog/bia-data-dictionary-terms-that-stop-stakeholder-disagreement) ## Ready to start focusing on higher-level challenges? ### ![Group 1171274345](https://bcmmetrics.com/hubfs/Website%20Images/Footer/bcmmetrics-logo-new-white.svg) 3820 W Happy Valley Road Glendale, AZ 85310 USA [SOLUTIONS](https://bcmmetrics.com/business-continuity-solutions) - [Regulatory Compliance](https://bcmmetrics.com/business-continuity-solutions/compliance-confidence) - [Business Impact Analysis](https://bcmmetrics.com/business-continuity-solutions/bia-on-demand) - [Business Continuity Planning](https://bcmmetrics.com/business-continuity-solutions/bcm-planner) - [Facilities Management](https://bcmmetrics.com/business-continuity-solutions/bcm-one) PRICING - [Our Pricing Model](https://bcmmetrics.com/pricing) RESOURCES - [Case Studies](https://bcmmetrics.com/business-continuity-case-studies) - [Resource Library](https://bcmmetrics.com/business-continuity-resources) - [Blog](https://bcmmetrics.com/blog) COMPANY - [About us](https://bcmmetrics.com/about-bcmmetrics-old) - [Contact](https://bcmmetrics.com/demo) - [MHA Consulting](https://www.mha-it.com/) © 2026 BCMMetrics. 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